PROVIDER REGISTRATION PORTAL

TERMS AND CONDITIONS

 

This Portal is the property of Alegeus Technologies. All rights are reserved. Any copying, transmission or other publication or other unauthorized use of the contents hereof is strictly prohibited.

 

The Provider Registration Portal is made available by Alegeus as a platform for exchange of claim information by and between health care providers (“Providers”) and healthcare claim payors (“Payors”), and for the registration by Providers to receive claim payments to a payment account designated by the Provider through use of this Portal (the “Payment Account”). These terms and conditions govern your use of this Provider Registration Portal (the "Portal"). You should carefully read these terms and conditions (the “Terms”) before you use the Portal. By using the Portal, you agree to be bound by these terms and conditions.

 

Transmissions and communications to, from, and through this Portal, even if done with the use of a secure Internet browser, may be read or intercepted by third parties. Each user of this Portal agrees that Alegeus will not be held liable should such an interception occur.

 

You agree to use the Portal in accordance with these Terms. We may need to change these Terms from time to time, in which case we will post the revised Terms of Portal on this website. By continuing to use the Portal after we post any such changes, you accept the Terms of Use, as modified.

 

Conditions of Use

 

The Portal is designed for the use of Providers and Payors for the purpose of exchanging information and facilitating payments by Payors to Providers. Any other access, use, or reproduction of the Portal or any information obtained in or through the Portal is strictly prohibited.

 

You may not access or use the Portal unless you are an authorized representative of a Provider or a Payor. You must be eighteen (18) years of age or older to use the Portal.

 

It is a condition of your use of the Portal that you do not:

 

Restrict or inhibit any other user from using and enjoying the Portal.

 

Post or transmit any unlawful, threatening, abusive, libelous, defamatory, obscene, vulgar, pornographic, profane or indecent information of any kind, including without limitation any transmissions constituting or encouraging conduct that would constitute a criminal offense, give rise to civil liability or otherwise violate any local, state, national or international law.

 

Post or transmit any information, software or other material which violates or infringes upon the rights of others, including material which is an invasion of privacy or publicity rights or which is protected by copyright, trademark or other proprietary right, or derivative works with respect thereto, without first obtaining permission from the owner or right holder.

 

Post or transmit any information, software or other material which contains a virus or other harmful component.

 

Post or transmit any information, software or other material which contains advertising.

 

Inappropriate Language: Personal attacks, slurs, and profanity in your messages are forbidden and may lead to your banishment from use of the Portal.

 

Information

 

You are responsible for any and all information you make available or transmit through the Portal. You represent and warrant that the Payment Account information you provide to us is accurate and that the Payment Account is an account owned by the applicable Provider under the Federal Tax Identification Number of such Provider. You authorize and direct Providers to remit to the Payment Account all payments that may be due or payable to you by the Provider.

 

You must supply us with accurate registration information including:

- email address

- phone and fax numbers

- prompt notification of any changes in your registration information.

 

You authorize us to contact you and your staff from time to time regarding your use of the Services and the Portal. It is your responsibility to notify us if your email address or any other registration information changes. It is your responsibility to receive all emails sent by us to the email address you provide, including setting your email software to not “block” emails from us.

 

Access to the Portal

 

1. User Identification. Each Payer or Provider is responsible for identifying the members of its Staff who are permitted to access and use the Portal, as described herein (the “Authorized Users”). You agree to ensure that all Authorized User information provided to us is accurate, current and complete, and to notify us promptly if any information regarding Authorized Users changes.

 

2. Security. A user identification name and password (collectively, an “ID”) are required to access and use the Portal. You are responsible for maintaining the confidentiality of the IDs assigned to Authorized Users, training your Authorized Users regarding proper protection of the IDs and promptly informing us in writing if an ID or password must be deactivated. You are responsible for any damages or losses incurred as a result of your or your Authorized Users’ failure to maintain the IDs’ confidentiality, and you agree that we shall have no responsibility for damages or losses in such circumstances. You agree to immediately notify us of any security or privacy breach relating to the use of the Portal, including but not limited to, any unauthorized use of the IDs. We may terminate access to the Portal or any other services with respect to any Authorized User for any reason related to security.

 

3. Your Responsibility. You acknowledge that the Portal serves solely as a data exchange medium between Providers and Payers, and that you are responsible for:

 

a. Proper data entry and coding and submission of only valid data;

b. Maintenance of detailed records of all information submitted and received; and

c. Notifying us of and rectifying any inconsistent or incorrect data or payment submitted to or received from or relating to data submitted through this Portal. You are responsible for any acts or omissions of your employees and agents relating to your responsibilities, including without limitation, data entry errors, and for damages incurred as a result thereof.

 

Electronic Transmissions

 

1. Information to be Transmitted. Alegeus is authorized to electronically transmit to you, and you agree to accept, electronic information related to payments made to you, and Alegeus may electronically transmit payment funds to the account designated by you.

 

2. System Operations. You will, at your own expense, provide and maintain the equipment, software, services (including but not limited to auditing and archiving) and testing necessary to send and receive transmissions effectively and reliably.

 

3. Proper Receipt. Transmissions shall not be deemed to have been properly received, and shall not give rise to any obligation, until accessible to you at your computer.

 

4. Garbled Transmissions. If any transmission is received in an unintelligible or garbled form, you shall notify Alegeus (if identifiable from the transmission) within one business day. In the absence of such a notice, Alegeus’s records of the contents of such transmission shall control.

 

5. Test Period. For a mutually agreed upon period of time prior to the sending of production transmissions, test transmissions shall be transmitted and received for testing purposes.

 

6. Payments. Whenever Alegeus transmits payment data to you, Alegeus will cause associated payment funds to be deposited electronically in your designated bank account and be available for use no later than one (1) business day following the date of transmission of the data records. The daily Alegeus data file transmitted to you will be 100% in balance with the amount of funds deposited into your designated bank account for the corresponding business day.

 

7. Payment Reversals. Alegeus may reverse any payments previously submitted by Alegeus to you. Such reversals shall be included in the payment file and deducted from payments remitted by Alegeus to you. Alegeus reserves the right to reverse any payment at any time for any reason. In the event that Alegeus is not able to off-set reversed payment from payment funds remitted to you, you agree to pay the amount of the reversed payment to Alegeus within ten (10) days of Alegeus’s request.

 

HIPAA Obligations

 

You will be accessing or providing individually identifiable health information, or Protected Health Information (“PHI”) (as that term is defined in the regulations promulgated pursuant to the Health Insurance Portability and Accountability Act of 1996 (“HIPAA Regulations”), as may be amended from time to time), through this Portal. With respect to information accessed through this Portal that constitutes PHI, you agree as follows:

 

(i) Definitions. Terms used in this Section but not otherwise defined in these Terms shall have those meanings set forth in the HIPAA Regulations.

 

(ii) Obligations.

 

(A) You agree not to use and/or disclose PHI accessed or obtained through this Portal except as permitted under the HIPAA Regulations.

 

(B) You agree to use reasonable safeguards to prevent use or disclosure of PHI.

 

(C) You will (1) implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of PHI that you create, receive, maintain, or transmit; (2) protect against any reasonably anticipated threats or hazards to the security or integrity of such information;

(3) protect against any reasonably anticipated uses or disclosures of such information that are not permitted or required under the HIPAA Regulations; (4) ensure compliance with this subpart by its workforce; and (5) ensure that any agent, including a subcontractor, to whom you provide such information agrees to implement reasonable and appropriate safeguards to protect it.

 

(D) You agree to report to us any security incident of which you become aware.

 

 

NO WARRANTIES

 

The information posted on the Portal is provided "AS IS" without warranty of any kind. We expressly disclaim any and all warranties of merchantability, fitness for a particular purpose, and noninfringement. In no event will we be liable in any way with regard to your use of such Information. We are not responsible for the amount of any payment or payment errors relating to any payments remitted by any Payor to any Provider to the Payment Account. Any issues or problems associated with any payments remitted by any Payor to the Payment Account must be addressed and resolved exclusively by and between the applicable Payor and the applicable Provider.

 

WE DO NOT WARRANT THAT THE FUNCTIONS OR CONTENT CONTAINED IN THIS PORTAL WILL BE UNINTERRUPTED OR ERROR-FREE, THAT DEFECTS WILL BE CORRECTED, OR THAT THIS PORTAL OR THE SERVER THAT MAKES IT AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. WE DO NOT WARRANT OR MAKE ANY REPRESENTATION REGARDING USE, OR THE RESULT OF USE, OF THE CONTENT OF THIS PORTAL IN TERMS OF ACCURACY, RELIABILITY, OR OTHERWISE. THE CONTENT MAY INCLUDE TECHNICAL INACCURACIES OR TYPOGRAPHICAL ERRORS. YOU, AND NOT US, ASSUME THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION IN THE EVENT OF ANY LOSS OR DAMAGE ARISING FROM THE USE OF THIS PORTAL OR ITS CONTENT. WE MAKE NO WARRANTY THAT YOUR USE OF THE CONTENT WILL NOT INFRINGE THE RIGHTS OF OTHERS AND WE ASSUME NO LIABILITY OR RESPONSIBILITY FOR ERRORS OR OMISSIONS IN SUCH CONTENT.

 

YOU ACKNOWLEDGE BY YOUR USE OF THE PORTAL, THAT YOUR USE IS AT YOUR SOLE RISK, THAT YOU ASSUME FULL RESPONSIBILITY FOR ALL COSTS ASSOCIATED WITH ALL NECESSARY SERVICING, REPAIRS, OR REPLACEMENT OF ANY EQUIPMENT, HARDWARE OR DATA YOU USE IN CONNECTION WITH YOUR USE OF THE PORTAL AND THAT WE SHALL NOT BE LIABLE FOR DAMAGES OF ANY KIND RELATED TO YOUR USE OR INABILITY TO USE THE PORTAL OR THE SERVICES OFFERED THROUGH THE PORTAL.

 

Materials

 

You understand that we have no obligation to monitor the Portal or any information or material posted or available on the Portal. However, we reserve the right at all times to disclose any information as necessary to satisfy any law, regulation or governmental request, to modify or alter any information or materials, or to refuse to post or to remove any information or materials, in whole or in part, that we, in our sole discretion, find to be objectionable or in violation of these Terms of Portal, or if we, in our sole discretion, choose to take any such action for any reason or no reason.

 

Termination/Suspension of Use

 

We have the right to suspend or terminate your use of the Portal and refuse any and all current or future use of the Portal (or any portion thereof) at any time in our sole discretion.

 

Limitation of Liability

 

Under no circumstances, including, but not limited to, negligence, shall we, or our subsidiaries or affiliates, be liable for any direct, indirect, incidental, special or consequential damages that result from the use of, or the inability to use, the Portal or any materials made available through the Portal. You specifically acknowledge and agree that we are not liable for any defamatory, offensive or illegal conduct of any user. If you are dissatisfied with any materials or with any of the Terms, your sole and exclusive remedy is to discontinue using the Portal.

 

Indemnity

 

You agree to defend, indemnify and hold each of Alegeus, its subsidiaries, affiliates, officers, directors, employees, agents, parents and licensors, harmless from any and all claims, demands, liabilities, losses, damages, and/or expenses, including reasonable attorneys" and expert witness fees arising out of or relating to (i) the use of the Portal; (ii) any information, including but not limited to Payment Account information, transmitted through or contributed to the Portal; (iii) information accessed via the Portal; (iv) payments remitted to the Payment Account; and/or (v) violation of these Terms by you, including, without limitation, any breach of the representations and warranties made by you herein, any and all claims arising from content or other materials posted onto the Portal by you, or the infringement by you, of any proprietary rights or other rights of any person or entity.

 

Release

 

Each user of any content or materials posted or made available through the Portal agrees to release and hold harmless Alegeus from and against any claims of such user relating to the quality, utility, accuracy, or results obtained from its use of or reliance on such content or materials.

 

Termination of Portal

 

We may cancel or terminate the Portal or any part of the Portal at any time without notice. In the event of termination, you are no longer authorized to access the part of the Portal affected by such cancellation or termination. The restrictions imposed on you with respect to material downloaded from the Portal, and the disclaimers and limitations of liabilities set forth in these Terms of Portal, shall survive.

 

Other

 

This agreement constitutes the entire agreement between us and you with respect to the subject matter contained in this agreement and supersedes all previous and contemporaneous agreements, proposals and communications, written oral. This agreement shall be governed by and construed in accordance with the laws of the State of Wisconsin without giving effect to any principles or conflicts of law. If any provision of this agreement shall be unlawful, void or for any reason unenforceable, then that provision shall be deemed severable from this agreement and shall not affect the validity and enforceability of any remaining provisions.

 

Do you agree to the Terms and Conditions of ProviderNet?
 

Important Notice
According to HIPAA rules and regulations, the sharing of such information and usage of the account by others who are not actually performing or planning to perform the procedures constitutes improper use of PHI and is a violation of the HIPAA rules and regulations.
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